Nigerian Election Sensitization Scheme (NESS), is recruiting suitably qualified candidate for the position of a Admin Officer, interested and qualified persons can continue on this page for more information on the advertised position, the requirements and for the official online Portal to begin application.
NESSACTION, also known as the Nigerian Election Sensitization Scheme (NESS), is a non-governmental and non-partisan organisation dedicated to enhancing the political and economic participation of youth and women in Nigeria.
We are recruiting to fill the position below:
Job Title: Admin Officer
Location: Abuja
Job type: Contract
Background
- The Admin Officer will assist the Admin, Finance & HR Departments in adhering to the compliance procedures for all operational and program-related activities and NESSACTION’s financial implementation, and ensure adequate internal controls are in place and in compliance with laws, regulations, donor requirements and NESSACTION’s policies and procedures.
- If you have the required skills and experiences to excel as an Admin Officer in our organization, do apply now!
- The position is for a short term, subject to renewal based on performance and funding availability. The post holder would be expected to work 40 hours a week. The position has a competitive salary as obtainable in the industry.
Duties and Responsibilities
- Assist in receiving guests, responding on official correspondence via mail and phone calls, filing of documents and general office management
- Assist in inventory management and reporting, handling the petty cash register and ensuring availability of office supplies
- Assist in conducting facility assessments, raising requisitions, analysing vendor bids and securing approvals for hiring of vendors in accordance with NESSACTION procurement policy.
- Assist in preparing travel itinerary, training checklists and provision of logistics in accordance with NESSACTION’s travel policy.
- Assist in sorting and reviewing timesheets for coding, leave, holidays, etc.
- Assist with managing Procurement archiving and ensure monthly updates.
- Support audits (donor, internal, external, statutory) by retrieving and refilling documents.
- Assist in coordinating with all Program Officers to collect necessary documents and ensure proper documentation after return from field activities.
- Assist in ensuring all income taxes, withholding taxes, VAT, and other taxes are withheld and paid accordingly.
- Work closely with the Admin, Finance & HR and Program departments to ensure the Standard Operating Procedures for voucher redemption are followed properly.
- Assist with the monitoring of expenditures to ensure they remain within authorized levels.
- Assist in examining the validity of requests for increases in imprest levels; preparing disbursement vouchers to replenish imprest accounts.
- Assist in investigating erroneous charges and take appropriate corrective accounting actions.
- Assist in scrutinize source documents for completeness, accuracy, and validity of charges.
- Assist in financial management, tracking, preparing payment letters, drafting financial statements to donors, and recording them accordingly.
- Conduct herself/himself both professionally and personally in such a manner as to bring credit to NESSACTION and not jeopardize its humanitarian mission.
- Other Responsibilities as Assigned.
Requirements
Competencies:
Corporate Competencies:
- Demonstrates integrity by modeling the values and ethical standards of NESSACTION
- Promotes the vision, mission, and strategic goals of NESSACTION.
- Displays gender, regional, religion/belief, race, nationality, culture, age sensitivity, and adaptability.
Functional Competencies:
Knowledge Management and Learning:
- Shares knowledge and experience.
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan, and applies newly acquired skills.
Development and Operational Effectiveness:
- Ability to perform various standard tasks related to the provision of financial services.
- Good knowledge of NESSACTION’s admin and procurement rules and regulations.
- Good IT skills.
Application Closing Date
15th May, 2026.
How to Apply
Interested and qualified candidates should:
Click here to apply online
