Administrative Assistant, Service at Amaiden Energy Nigeria Limited

Amaiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) is a fully Nigerian-owned oil and gas services company established in 1996 that provides specialised technical support across the energy sector.

Its mission is to deliver Technical Inspection, Expediting, Quality Assurance & Control, Training, Procurement, and Outsourcing of Technical Personnel services that fully conform to statutory, regulatory, and client requirements—deploying highly qualified professionals while continuously improving its quality management systems—to consistently meet and exceed the expectations of major operators such as NNPC, ExxonMobil, Total, Chevron, and others.

Amaiden Energy Nigeria Limited is recruiting to fill the position below:

Job Title: Administrative Assistant, Service

Location: Lagos

Job Summary

• Ensure proper integration of new Resident Personnel arrivals.
• Make necessary arrangements to ensure a smooth transition (inductions, accommodation, badges, work tools, IT, PPE, business cards etc.)
• Process all Mission Orders, flight tickets follow up and Retire expense notes
• Executive assistance of Executive General Manager CPNC
• Supervise, handle, sort, and dispatch incoming and outgoing correspondences
• Format and assigns chrono numbers to letters and dispatch accordingly
• Ensure proper online archiving of documents
• Disseminate and ensure good diffusion of information to all CPNC personnel when required
• Liaise with media team when required to ensure CPNC visibility
• Coordinate CPNC division driver as applicable for maximum efficiency
• Organize order and storage of appropriate office supplies and maintain good records
• Purchases and manages EGM CPNC secretariat refreshments
• Manage all requests for meeting rooms (and/or designated CPNC work locations)
• Report maintenance issues in EGM CPNC office, CPNC meeting rooms (and/or designated CPNC
• Work Locations) to avoid property degradation
• Manage cleaners to ensure a clean and hazard free environment
• Manage security access requests / temporary pass for EGM CPNC’s visitors
• Update absence planning register for CPNC personnel
• Update and manage CPNC personnel HSE tracker and Perfect Day criteria tracker
• Organize CPNC team building and send forth events.
• Coordinate, schedule, and organize the holding of meetings, seminars, and conferences when required.
• Cover for Rotational Personnel Admin Assistant when required